Wabash Disc Golf Club

By-Laws

WDGC BYLAWS

Name

The name of the organization shall be Wabash Disc Golf Club Corp. The total number of members shall not exceed 500 active members.

Board of Directors

The Board of Directors shall serve without pay and consist of at least 5 members

The Board shall be made up entirely of active club members.

Board members shall serve three-year terms, which are renewable upon re-election by the Club in November.

There are no term limits.

Vacancies that occur mid-term will be filled by an appointment made by the Board. Mid-term nominees will serve until the end of the term for the position that they filled and then be up for re-election.

Board members with 2 consecutive or 4 absences per year from Board meetings may be dismissed from the Board.

Officers

The officers of the board shall consist of a President, Vice President, Secretary, and Treasurer.

Officers shall be appointed yearly by the Board members by the end of the calendar year.

Elected officers will serve a term of three years with an agreement to assist replacement officers for up to 3 months (from Club Championships until Jan 1) to facilitate changes.

a) The President shall, in general, supervise and control all of the business and affairs of the Organization, and shall preside at all meetings of the Board of Directors. He or she may sign, with the Secretary or any other proper officer of the Corporation thereunto authorized by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments, which the Board of Directors has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these Bylaws to some other officer or agent of the Organization, or shall be required by law to be otherwise signed or executed; and in general shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time.

b) The Vice-President-In the absence of the President or in the event of his or her inability or refusal to act, the Vice-President shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Vice-President shall perform such duties as from time to time may be assigned to him or her by the President or by the Board of Directors.

(c) The Secretary shall: (a) keep the Minutes of the Board of Directors’ meetings in one or more books provided for that purpose; (b) see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law; (c) be custodian of the corporate records; and, (d) in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors.

(d) The Treasurer shall: (a) have charge and custody of and be responsible for all funds of the Corporation from any source whatsoever, and deposit all such monies in the name of the Organization in such banks, trust companies or other depositories; and, (b) in general perform all duties incident to the office of Treasurer and such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors.

Officers who do not fulfill the duties of their position can be replaced by a majority vote of the Board of Directors.

Committees

The Board may appoint standing and ad hoc committees as needed.

Meetings

Regular meetings shall be held regularly on a day agreed to by the Board.

Special meetings may be held at any time when called for by the Chair or a majority of Board members.

Meeting agendas shall be provided by the President before the meeting. Officers should advise the President at least 1 day in advance of any issues they would like to have addressed during the next meeting.

Two annual Club meetings shall be held and all WDGC members shall be invited to attend and participate. These meetings will take place on (or near) the dates of the Season Kick-off (Spring) and Club Championship (Fall) tournaments. Elections for Board Members will occur during the month before the fall Club meeting, with results announced at the fall meeting.

Voting

(a) A majority of board members constitutes a quorum. (b) In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.

Passage of a motion requires a simple majority (ie, one more than half the members present)

Conflict of Interest

Any member of the board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the Board to voluntarily excuse him/herself and will vacate his seat and refrain from discussion and voting on said item.

Fiscal Policies

The fiscal year of the board shall be March 14 – March 13.

The treasurer will present an update of financial records at each Board meeting.

The treasurer will present a detailed financial statement for the ending fiscal year and an estimated budget for the coming fiscal year at the meeting closest to the end of the fiscal year.

Amendments

These by-laws may be amended by a two-third vote of Board members present at any meeting, provided a quorum is present and provide a copy of the proposed amendment(s) are provided to each Board member at least one week prior to said meeting.